The Optimized RFP Guide

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How to Write an RFP Optimized to Your Needs

This guide shows how to write a Request for Proposal (RFP) optimized for software selection. An optimized RFP utilizes special techniques to make it useful not just for initial procurement, but throughout ALL phases of the software evaluation, selection, and implementation process.
This detailed guide provides straightforward, helpful information and real-world examples about how to:

identify your unique requirements efficiently and accurately.

use the RFP as a system implementation management tool utilizing Earned Value Management (EVM).

collect all information needed to accurately determine Total Cost of Ownership (TCO) and Return on Investment (ROI).

use the correct RFP question format needed to collect ALL decision-making data.

evaluate vendor responses quantitatively at both the system and financial levels.

choose the software BEST SUITED to your organization's needs!

The Table of Contents for the Optimized RFP Guide is shown below, with the major topics & benefits of each chapter summarized in red:

TABLE of CONTENTS

I. Why use an RFP?
The "bridge" to many benefits...
Earned Value Management...
Cost Management...
Contract Management...
Examples...

II. Pre-RFP Preparation Needed
Identifying the Project Domain...
Procedural Interfaces...
Data Interfaces...
Business Process Reengineering...
Organizational Issues...
Obtain Project Domain Checklists...
Examples...

III. Determining the Correct RFP Organization
Learn why organization is so important...
Obtain Business Workflow Checklists...
Matching Organizational Priorities...
Examples...

IV. Use the Best RFP Question & Statement Format
the Key to successful software implementation ...
RFP Optimization Guidelines ...
Feature Support Matrix...
Multiple Answer Matrix...
Addressing Legal Issues...
Examples...

V. Requirements Definition Made Easy
Common Sense Rules...
The Three Most Important Rules...
Obtain Detailed, Ready-to-Use RFP templates...
Examples...

VI. Reduce Procurement Time using High-Technology
The advantages of electronic RFPs...
Using an Electronic RFP...
The Automated Product Evaluation System...
Examples...

VII. Vendor Response Evaluation Techniques
Quantitative analysis...
Time-saving Tips...
Weighted Grade Point scoring...
Key Financial Ratios...
Examples...

VIII. The RFP as a System Implementation Management Tool
Earned Value Management explained...
Metrics Identified...
Enhance Project Management...
Obtain EV Metrics identification tool...
Examples...

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All wording and HTML about online RFP/RFI/RFQ preparation,
rfp/rfi/rfq processing, response evaluation, RFP software,
and quantitative software selection
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